Brazil Nota Fiscal and SPED Reporting Overview

February 15, 2016 Karen Marchione

Brazil is one of the most complex compliance environments in the world. Legislation is constantly  changing and it almost always affects your entire operations - including finance, account receivable, account payable, shipping, inbound receiving, logistics, and as 2015 - human resources and payroll. 

As you evaluate solutions, it is important to keep in mind that the real cost of compliance is not just one time implementation cost. The real cost is the day-to-day support efforts and ongoing change management, especially if you are rolling out a global or regional instance of your ERP system to Brazil.

Remember, what was once a local problem is now a corporate IT problem. Getting it wrong leads to operational shut downs and large financial penalties.

Brazil Nota Fiscal & SPED Reporting Requirements include:

  • NFe for Goods – Affects your ability to ship and has been mandatory since 2007
  • NFe for Services – Integration is done with the cities and has over 120+ different requirements
  • CTe – Transportation documents must be received and validated
  • MDFe – Also required in 2014 for the logistics process
  • Destinatario – The Recipient Acknowledgement process is currently required for Oil & Gas and is expanding to other industries. Additionally, any invoice over 100,000 Reais in the state of Rio Grande Del Sul should also utilize this process
  • SPED – Standardized reports that aggregate the NFe transactional data. Additionally, there are also industry and legacy reports to file
  • NFCe - The newest move to make all retail transactions fall under these mandates
  • eSocial – This will take effect for many in 2015 and is required for Human Resource issues and Payroll. The government is moving from VAT to Payroll tax enforcement and is also looking to have visibility into the work environment
  • Business Processes Affected: Accounts Receivable, Accounts Payable, Freight Payables, Shipping, Inbound Receiving, Payroll, HR and Controlling are all affected by the Brazil legislation

Download Brazil mandate checklist 

Invoiceware International Solutions for Brazil include:

  • Nota Fiscal for Goods
  • Nota Fiscal for Services with more than 120+ cities connected
  • Commercial Transport and Manifest documents – CTe and MDFe
  • Automated Contingency – On Network and On Premise via provisional DANFe
  • Destinatario
  • CCe – Correction Events
  • Nota Fiscal Consumer - NFCe
  • eSocial – both Labor and Payroll events
  • Billing Distribution to end customers
  • Account Payable invoice reception and Validation: NFe and CTe/MDFe
  • 3 Way Match also known as MIRO/MIGO processing for SAP ERP
  • Freight Payables matching
  • SPED for SAP ERP– standardized reports that aggregate the NFe transactional data. 
  • Brazil Localization Services for SAP ERP
  • Archiving, PDF design and maintenance, Symbolic Returns and more...

How Invoiceware International Simplifies for Compliance in Brazil and throughout Latin America: 

One platform for all compliance requirements in Brazil: E-Invoicing, Receivables, Payables, Logistics, Payroll and SPED Reporting.

Hybrid Cloud Service – The agility of the Cloud delivered directly into native ERP compliance monitors. Eliminate mandatory ERP upgrades and reduce maintenance costs by upwards of 80% annually.

A Fixed, Predictable cost – Know down to the Penny, Peso or Reais the cost to implement & more importantly maintain compliance every year. Never have to find emergency budget for an upgrade again.

Multi-Lingual Enterprise Support–24x7x365 in English, Portuguese and Spanish for the entire end-to-end process.  One phone call for any issue rather than search and rescue missions involving multiple departments.

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